ESSENTIAL FUNCTIONS:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Includes visitor sign-in and badges.
• Answering, screening and forwarding incoming phone calls.
• Receiving and sorting daily mail. Processing outbound mail.
• Responsible for safety and security of the lobby area by following procedures, rules, and regulations as well as monitoring logbook, and issuing visitor badges.
• Explains policies and obtains signatures for incoming guests as required (GMP’s, Confidentiality Statement, etc.).
• Maintain broker and staff birthday card lists, execute distribution of cards and mailing.
• Maintain broker, distributor and client Christmas gift and card list.
• Puts together new hire packets, employee files, and employee handbooks.
• Maintains employee List and Org Chart.
• Assist HR Manager with planning company events.
• Receives, organizes, and files all time sheets.
• Maintain customer service database.
• Maintain a safe and clean copy room.
• Responsible for maintaining, tracking, and ordering office supplies.
• Maintain office event calendar.
• Other administrative duties as assigned.

QUALIFICATIONS:

Education: High School diploma or equivalent required.

Experience: Requires a minimum of 3 years previous reception and administrative assistant experience.

RELATIONSHIPS:

• Reports to the Human Resource Manager.
• Work closely with Del Sol management and functional groups including Operations, Finance, R&D, and Customer Service.
• This position requires the ability to remain professional and maintain a high level of confidentiality at all times.

PHYSICAL DEMANDS:

The working environment is a clean, climate-controlled, state-of-the-art manufacturing facility, but may require some outside maintenance as needed. Must be able to pass a drug screen as well as a criminal background check as required.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers, and look at a computer screen for extended periods of time. This job requires the employee to be able to read, write and communicate verbally in English. Must be able to drive personal vehicle to run company errands.

Must be able to lift 50 lbs.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS:

• Process customer orders via EDI and email
• Detailed analysis of orders for data accuracy in pricing, promotion codes, ship to locations, delivery dates, and allowances within orders and consigned invoices.
• Management of EDI data feeds to and from third-party warehouse locations
• Trouble-shoot errors with EDI orders, data feeds, and consigned invoices.
• Daily sales order reporting to sales, operations, and management teams.
• Daily review of payables and system syncing of payables.
• Reconciliation and month-end tasks to support the Controller.
• Serve as primary backup for the Accounts Receivable Analyst and Accounts Payable Specialist.
• Perform general administrative duties as needed, such as filing, facilitating audits, and assisting with projects.

QUALIFICATIONS:

Education: Associates Degree or Higher Education Hours Equivalent or
5+ years of business process experience in lieu of

Experience: 3+ years Accounting and bookkeeping/general ledger experience.
Customer invoice and accounts receivable experience.
Reconciliation and/or business process research experience.
Experience with an ERP
EDI experience a plus
Great Plains knowledge a plus

REQUIREMENTS:

• Excellent communication, people management, and interpersonal skills to provide efficient and effective resolution.
• Detail oriented with strong organization skills, strong analytical skills, and a propensity for accuracy.
• Individual must be a self-starter, trustworthy, and professional.
• Customer service approach to working with customers, co-workers, and other departments.
• Computer skills with a working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Ability to work well under pressure in a fast-paced environment.

RELATIONSHIPS:

• The Accounting Analyst reports directly to the Controller.

PHYSICAL DEMANDS :

Must be able to lift at least 10 lbs.

The working environment is a clean, climate-controlled, state-of-the-art Warehouse facility, but may require some outside maintenance as needed. Must be able to pass a drug screen as well as a criminal background check.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend,
stretch, and look at a computer monitor for extended periods of time. This job requires the
employee to be able to read, write and communicate verbally in English.

The physical demands described are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.